User Guide
Nitro PDF Pro for Windows
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Online Services (Advanced Tools)
Use Nitro’s advanced online tools to detect and extract data from your PDF. Extracted content is exported into a Microsoft® Excel spreadsheet. Your new file will be saved to the same folder as the original.
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In-App Updater
The In App Updater informs users when a new version of PDF Pro for Windows is available. It also allows users to manually check for the most recent updates.
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Nitro PDF Pro Accessibility Tools
Discover accessibility tools to create PDF documents that comply with the WCAG 2.1 and PDF/UA standards. This ensures documents are accessible to people with disabilities, including those who use screen readers and other assistive technologies.
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How to Make PDF Documents Accessible
You need to ensure your source document is accessible. For example, when you create a document using Microsoft Word, you can improve its accessibility before you convert it to PDF:
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System Requirements for Using Nitro PDF Pro Accessibility Tools
With Nitro PDF Pro 14.3, you can use accessibility features on Windows. Use the Downloads page to get the latest version or contact your Customer Success Manager.
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Deleting Tags
If the wrong tag was applied to a piece of content or some text was not fully selected for a tag, you can delete the tag.
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Embedding Fonts
To make a PDF accessible, it is important to embed the fonts as all users may not have the same fonts installed on their computers. If the fonts used in the PDF are not embedded, the document may not display as intended, making it difficult or impossible for some users to read or understand the content.
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Guidelines to Tag Lists
Lists are an essential part of any document and help organize information and make it easier to read and understand. However, it's important to make lists accessible to all readers, including those with disabilities. Here are some tips for making lists accessible in PDF:
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Setting the Document Language
Setting the document language is an essential step in making a PDF accessible because it enables assistive technology to understand and read the text correctly. It allows the screen reader to accurately pronounce the text, identify the language-specific characters and apply the appropriate hyphenation rules.
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Marking a Document PDF/UA as Compliant
Once you have completed the task of making your PDF document accessible, run a check on the PDF/Universal Accessibility (PDF/UA) compliance using any PDF compliance validator. If your PDF document passed the check and it meets all necessary accessibility criteria, you can mark it as PDF/UA compliant.
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Checking the Document Structure
The document structure in a PDF document refers to how content is organized and labeled using tags and attributes.
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Creating the Document Structure with Auto Tags
Use auto tags to give your document an initial structure. When you use auto-tagging, Nitro PDF Pro analyzes your document and adds tags automatically.
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Creating the Document Structure Manually
Add tags and their properties manually to create the document structure.
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Changing the Tag Type
When making a PDF document accessible, ensure all headings have the correct level, tables have heading cells and other tags are correctly applied.
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Managing Artifacts
An artifact in a PDF document is a type of element used to provide visual structure but is not meant to be read or interacted with by screen readers or other assistive technologies.
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Viewing the Role Map
With Nitro PDF Pro, you can view an existing role map of your document to identify which roles content elements have.
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Guidelines to Tag Tables
When creating tables in PDF documents, it is important to make them accessible to all users. This means that users with disabilities such as visual impairments or mobility impairments can also access and understand the information in the table.
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Defining the Logical Reading Order
The reading order of a document is the order in which assistive technologies read and interact with the content of a document. The reading order of a PDF is defined by the order of the tags in the document structure tree.
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Tagging Hyperlinks
When a document contains link annotations, the document structure will include a leaf node for the text and an additional node for the annotation. This leaf node will be displayed in the structure tree as a Link-OBJR node.
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Editing Tags
Use the Tag Properties panel to update information about tags, such as tag type, title, ID, etc.
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