How to Make PDF Documents Accessible

To create accessible PDF documents, ensure that the source file is prepared correctly before conversion and that accessibility features are applied during and after PDF creation. 

These practices support compatibility with assistive technologies such as screen readers and help meet accessibility standards such as WCAG 2.1 and PDF/UA. 

Prepare the source document 

• Use a clear document structure with headings and lists 

• Screen readers can navigate content in a logical order 

• Apply meaningful link text 

• Users understand the destination of each link 

• Add alternative text to images and charts 

• Non-text content is described for visually impaired users 

• Use high-contrast colors and accessible fonts 

• Text is easier to read for users with visual impairments 

• Embed all fonts used in the document 

• Text displays correctly across all devices 

• Set the document language 

• Screen readers interpret the content correctly 
  
  

Prepare the PDF structure 

• Tag document elements such as headings, paragraphs, lists, and tables 

• Assistive technology can interpret document structure 

• Add bookmarks and links for navigation 

• Users can move through the document efficiently 

• Include document metadata where required 

• Accessibility tools can identify document properties 
  
  

Validate accessibility 

• Run accessibility checkers on the document 

• Review identified issues and correct them 

• Test the document using assistive technologies such as screen readers 

• The PDF is validated for accessibility and usability 

Following these steps ensures the PDF is structured, readable, and compatible with assistive technologies used by people with disabilities. 

Last updated: June 2026