The modern workplace is increasingly digital, and workflows are constantly evolving. The next wave of productivity is all about eSignatures—the safe, legal, and efficient solution to troublesome pen-and-paper analog processes.
Switching from paper-centric workflows to digital ones always brings up questions of document security, especially when it comes to signatures. Whether you’re signing or requesting signatures, you want to know that your documents are protected and that the signatures are authentic and legally-recognized.
In the United States, eSignatures are regulated by the United States Electronic Signatures Act in Global and National Commerce (ESIGN) and the Uniform Electronic Transactions Act (UETA). While these laws don’t spell out security requirements for electronic signatures, they do require intent to sign, logical signature attribution, and record retention.
In the European Union, the Electronic Identification, Authentication and Trust Services (eIDAS) Regulation defines three different types of electronic signatures – standard, advanced, and electronic – each with different degrees of security. The best eSigning solutions meet and exceed these legal standards, ensuring that your documents and signatures are secure and accepted around the globe.
3 Steps for Getting Electronic Signature (eSign) Buy-In
Step 1: Do your homework to prove ROI.
Chances are your company spends an inordinate amount of money on printing paper just to get signatures. A paperless eSigning solution will gain back countless productivity hours and boost the bottom line, too.
Ask key stakeholders some questions as you plan your buy-in pitch—or do the legwork yourself. How much does your organization spend per year on filing paper? It can cost a single organization $880 to maintain a five-drawer file cabinet per year, not to mention the $11 per year per inch of paper documents stored, according to the U.S. Department of Commerce’s National Technical Information Service (NTIS).
Although eSignatures have been legally binding for nearly 20 years, be prepared to handle pushback and resistance to change because most knowledge workers assume new tech has a huge learning curve. With the right eSigning solution, however, adoption rates will be quick and ultimately create a more frictionless workplace with seamless workflows.
Remember that teams tend to have unique and evolving workflows, so assuming that a new PDF productivity and eSigning solution will never be versatile enough won’t cut it. Test drive Nitro to let your department heads see for themselves how quickly, easily, and securely they can sign PDF files with powerful encryption, certificate-based security, and custom permissions and passwords. The right eSigning partner will be an expert in change management and can help your IT teams work smarter, not harder.
Step 3: Sell them on it.
Once you’ve shown key stakeholders the numbers and addressed pain points, it’s time to enable your knowledge workers at-scale.
Boosting employee productivity and worker satisfaction
Embracing digital transformation across the office
Decreasing the destructive environmental footprint of paper-based processes
Rolling out immediate and trouble-free adoption
Need a secure document signing solution?
In these challenging times, businesses need secure eSignatures more than ever to stay productive while working from anywhere. Whether you’re US based, or international, Nitro Sign is compliant with both the US and the EU eSignature legislation and is here to help with a unique value.
Nitro Sign is now available completely free through the remainder of 2020. Better Together with Nitro Sign is a limited-time offer to help businesses of any size stay productive with our industry-leading eSigning solution, and to help prepare for the future of remote work.
Get started with Nitro Sign for free today. No complications, no catches, and no limits—we promise.