Tips for Companies Using Roofing Contracts with Clients

Looking for a roofing contract template to use for your business? We’ve got a template ready to be customized for your needs today.

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PDF Template - roofing contract template

If you are a roofing contractor in search of a contract to use with clients, you need to look no further. Our roofing contract template can be easily tailored to fit the specific needs of your business.

Important Considerations for Your Roofing Contract

Below We’ll Cover:

  • Important Details to Include in Your Roofing Contract
  • Mistakes to Avoid
  • Links to Additional Resources
  • How to Get Your Contract Signed

Important Details to Include in Your Roofing Contract

A roofing project can be as simple as a minor shingle repair on a residential roof or as complex as a tear-off and re-install on a commercial property. Clarifying both the scope and the details of the job is critical to protect the contractor and the client. Once you have reached an agreement with a client, it is equally important to put that agreement in the form of a written contract and have both parties sign the contract. Having a signed contract in place before you begin the project is the best way to prevent disputes that could result in costly litigation.

When creating your roofing contract, be sure to include the following details:

  • Contact information for the parties to the agreement
  • Location of the project
  • A detailed description of the work to be performed, including materials to be used
  • Payment amount and terms
  • Permits and warranties
  • Insurance coverage
  • Termination or suspension
  • Modifications
  • Legal provisions

Clauses to Consider Adding

  • Tear-Off and Removal. If there is an existing roof that will be torn off prior to installing the new roof, consider adding a clause that addresses those details.
  • Multiple Payment Dates. It is common in the constructions trades to require a percentage of the agreed-upon payment upfront with additional payments to be made when the project is partially and/or entirely complete. If you agree on multiple payment dates based on the completion of the work, be sure to include a clause reflecting that agreement.
  • Contractor’s Right to Terminate or Suspend. If there are conditions under which the Contractor may terminate or suspend the contract, include a provision setting forth those conditions.
  • Acceptance Deadline. Add an acceptance deadline to the agreement to account for the fact that the cost of materials and labor often fluctuate. As such, you do not want to be locked into an agreement that was based on material and labor costs from six months ago. You can use Nitro Sign to get any of your contracts or important documents signed quickly and easily!

Mistakes to Avoid in Your Roofing Contract

To get the most out of your roofing contract template, and to ensure that both you and your client are protected, avoid making common mistakes, such as:

  • Lack of project details. The Proposal attached to your contract should include as much detail as possible regarding the work to be performed and the materials to be used.
  • Permits, rules, and codes. Removing and/or installing a roof typically requires a permit. Make it clear who is responsible for obtaining the permit as well as who is responsible for making sure any work done on the property conforms to HOA rules and/or local codes.
  • Failing to address the use of sub-contractors. Like many roofing contractors, you may use sub-contractors from time to time. Be sure to make it clear that you may utilize sub-contractors in your contract and that it is your obligation to pay those sub-contractors.
  • Not anticipating changes or additions.  Either the Contractor or the Owner may want to make changes to the proposed work after the contract is signed. Moreover, if the job requires an old roof to be removed, it is common to find additional repairs that must be handled before a new roof can be installed. Be sure to allow for these changes and/or additions as well as requiring them to be in writing and signed by both parties.

Links to Additional Resources

How to Get Your Roofing Contract Signed

Proper execution of any contract is crucial to ensuring that the terms agreed upon in the contract will hold up in court should a dispute arise. In today’s digital world, the ability to have your contract signed electronically is imperative. Once you have customized your roofing contract to reflect the agreement reached between you and your client, sending it to your client for a signature is easy and quick with Nitro. Start your Nitro free trial today.

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