Why modern businesses rely on eSign software

Electronic signatures have transformed how work gets done. Every department — from Sales and HR to Legal, Procurement, and Finance — now depends on them to complete transactions faster and more securely. 

Traditional signing methods slow everything down: printing contracts, collecting wet ink signatures, scanning documents, and storing physical copies. But the best eSign software eliminates these bottlenecks. It provides a centralized, secure workflow where every action is logged, every signature is authenticated, and every document is legally binding. 

For many businesses, adopting eSign software isn’t just about convenience; it’s about resilience and efficiency. In a distributed and hybrid work environment, digital signature tools ensure continuity, protect sensitive data, and accelerate business outcomes. 

Common ways businesses use eSign tools include: 

• Sales teams: Send, track, and finalize contracts in hours instead of days. 

• HR departments: Complete onboarding and policy updates without paperwork. 

• Legal teams: Maintain full visibility, audit trails, and compliance confidence. 

• Finance and procurement teams: Approve invoices, renew contracts, and verify transactions digitally. 

• Healthcare and education: Protect personal data and comply with strict security regulations. 

With global eSignature adoption projected to surpass $6 billion by 2026, finding the best eSign solution for your business is now a fundamental investment. 

How we evaluated the best eSign software

To identify the best eSign software solutions of 2025, we evaluated each platform across ten critical criteria that reflect the needs of today’s digital businesses. 

• Pricing Transparency: Clear, predictable costs without hidden fees or overage penalties.  

• Value for Money: Whether the pricing aligns with the feature set and scalability offered.  

• Ease of Use: How intuitive and fast the solution is to deploy and adopt across teams. 

• Security and Compliance: Certifications, encryption standards, and adherence to global eSign laws (e.g., eIDAS, ESIGN Act, UETA). 

• Integration and API Capabilities: Breadth and quality of integrations with CRMs, document tools, and automation systems. 

• Workflow Automation: Availability of templates, bulk sending, reminders, and routing workflows. 

• Admin and Governance Controls: Ability to manage teams, permissions, and document visibility at scale. 

• Customer Support and Training: Quality and accessibility of ongoing support. 

• Flexibility and Scalability: Suitability for both small teams and global organizations. 

• Overall Performance and User Feedback: Speed, uptime, and verified customer satisfaction scores. 

Our findings in evaluating eSign software reflect a combination of customer feedback, third-party reviews, and direct performance testing.  

Feature comparison: what to look for in the best eSign solution

The best eSign tools make document signing effortless while maintaining enterprise-grade security. Look for: 

• Legally binding signatures compliant with global regulations. 

• Audit trails and tamper-proof logs documenting every action. 

• Multi-layer authentication options like SMS, email, and ID verification. 

• Bulk sending and reusable templates to speed up high-volume workflows. 

• Secure storage and encryption for all signed documents. 

• Mobile and desktop access for flexibility on the go. 

• API integration and automation to connect with existing business systems. 

• Transparent pricing without overage penalties or support add-ons. 

Businesses that invest in an eSign solution meeting these criteria report faster turnaround times, reduced operational costs, and measurable gains in customer and employee satisfaction.  

Compare the best eSign solutions at a glance

What are the top eSign solutions in 2025? 

Nitro Sign

Best for: Businesses that want a secure, affordable, and scalable eSignature solution without unnecessary complexity.

Nitro Sign empowers teams to streamline document workflows with simple, secure, and legally compliant eSigning. Designed for real-world use cases, Nitro Sign offers all essential features — templates, bulk send, audit trails, and authentication — within an intuitive interface that emphasizes ease of use. 

Nitro Sign: Strengths

• Transparent pricing with no hidden fees or penalties 

• 200 packages per user annually (double Docusign’s limit) 

• Only completed packages count toward allowance 

• SSO and custom branding included at no extra cost 

• SOC 2 Type II, HIPAA, ISO 27001, and GDPR compliant 

• Global legal validity under eIDAS, UETA, and ESIGN Act 

• Reliable customer support with 95% satisfaction rate

Nitro Sign: Weaknesses

• Fewer native integrations than incumbents, though API connectivity offers flexibility for developers

Verdict: Nitro Sign delivers enterprise-grade security and usability at a fraction of the cost of Docusign or Adobe Sign. Its fair, predictable pricing model and easy deployment make it the standout electronic signature software choice for organizations prioritizing speed, compliance, and value. 

Nitro Sign for Developers: The Power of the Sign API

The best eSign solution goes beyond a user interface; it must also seamlessly integrate into your core business systems. For organizations focused on high-volume automation or building custom, client-facing signing experiences, the Nitro Sign API offers complete control and flexibility.

• Automate High-Volume Workflows: Eliminate manual steps by automatically generating, sending, and tracking signature requests directly from your CRM, ERP, or custom portal.

• Build Seamless Experiences: Embed signing right into your client-facing application, providing a frictionless experience that retains your brand and avoids redirecting users to a third-party site.

• Ensure Compliance at Scale: Leverage Nitro's enterprise-grade security, global compliance (eIDAS, UETA, ESIGN), and robust audit trails, all within your custom application.

For developers and product teams, the Nitro Sign API delivers the full functionality of the platform - Create Signature Requests, Check Status, Retrieve Document Information - with dedicated support to ensure a fast, successful deployment.

Stop paying for bloated, complex API packages and choose Nitro for a partner built with value and speed top-of-mind.

Docusign 

Best for: Large enterprises with complex or heavily regulated signing workflows. 

Docusign remains the most recognized name in eSignatures and offers a broad feature set suited to multinational corporations. However, that power comes with a high price tag and considerable complexity. 

Docusign: Strengths

• Wide range of advanced features 

• Strong global compliance record 

• Extensive integration library 

Docusign: Weaknesses

• High per-user and per-envelope pricing 

• 100-envelope annual cap per user with overage penalties 

• 15% support fee on top of contract cost 

• Complex onboarding for smaller teams 

Verdict: A robust solution for enterprises that require every advanced option, but most businesses end up paying for features they never use. Nitro Sign offers comparable compliance and security at up to 70% lower cost. 

Adobe Sign

Best for: Organizations deeply invested in Adobe Acrobat or Creative Cloud. 

Adobe Sign extends the Adobe ecosystem into digital signatures, offering tight integration and enterprise reliability. However, its rigid structure and high pricing limit its appeal beyond existing Adobe customers. 

Adobe Sign: Strengths

• Familiar interface for Adobe users 

• Trusted global compliance standards 

• Strong analytics and tracking 

Adobe Sign: Weaknesses

• Expensive per-user pricing 

• Complex to deploy at scale 

• Limited customer support accessibility 

Verdict: A solid tool for businesses already using Adobe workflows. For non-Adobe users, other solutions provide similar reliability, easier deployment, and significantly lower total cost of ownership. 

Foxit Sign 

Best for: Small businesses needing straightforward eSigning without enterprise overhead. 

Foxit Sign focuses on affordability and simplicity, but its feature set remains basic compared to competitors. 

Foxit Sign: Strengths

• Competitive pricing 

• Easy setup and minimal training 

Foxit Sign: Weaknesses

• Limited high-trust signature support 

• Restricted compliance coverage 

• Minimal automation features 

Verdict: An option for small teams with light eSign needs, but not scalable or compliant enough for larger or regulated organizations. 

PandaDoc 

Best for: Sales and marketing teams managing proposals, quotes, and contracts. 

PandaDoc merges document creation, eSign, and payment collection, but its complexity and price make it less attractive for teams needing pure eSign functionality. 

PandaDoc: Strengths

•  Advanced document creation and analytics 

•  Integrations with CRMs and payment tools 

PandaDoc: Weaknesses 

• Expensive (up to $49 per user monthly) 

• Steep learning curve 

• Unnecessary complexity for basic signing 

Verdict: Ideal for document-heavy marketing and sales workflows. For cost-effective signing alone, other providers offer simpler workflows and higher ROI. 

Honorable mentions

• signNow: Offers a clean interface and reliable core signing for small organizations, though limited compliance features restrict enterprise adoption.
• DocHub: A simple Google-integrated tool for schools and nonprofits.