Annotate a PDF using Text Mark-up Tools

Use text mark-up tools to highlight, underline, cross out, or replace text in a PDF. Use these tools to add comments and show required changes.

You can choose to show or hide mark-ups when you print the document.

Mark up text

1. Go to the Review tab
2. In the Markup group, select one of the following:
   • Highlight
   • Cross-out
   • Underline
   • Replace
3. Select the text to mark up
4. Double-click the mark-up
5. Enter a comment
6. Click the close button on the note

Delete mark-up

1. Select the Hand tool or Select tool
2. Select the mark-up
3. Do one of the following:
   • Press Delete
   • Right-click and select Delete

Edit mark-up properties

1. Right-click the mark-up
2. Click Properties
3. Edit the settings:
   • General tab to change author or subject
   • Appearance tab to change the look
4. Click Close

Reply to an annotation

1. Double-click the marked text if the note is hidden
2. Open the Options menu in the note
3. Click Reply
4. Enter your reply

Delete an annotation

1. Right-click the mark-up
2. Click Delete