Create and Edit a Bookmark in a PDF

Use Nitro PDF Pro to create bookmarks in a PDF based on document structure, such as headings, font styles, and text patterns. This improves navigation in large documents.

To create bookmarks automatically:

1. On the Page Layout tab, in the Navigation group, click the arrow under Bookmark, and click Auto Build Bookmarks
   
2. In the Build Bookmarks dialog, select Level 1
   
3. In the Select Bookmark Attributes dialog, configure the required attributes
4. Click OK
5. Repeat steps 3–5 to create additional levels, if required
6. Click Build

To configure bookmark attributes:

You can define conditions to control which text is converted into bookmarks. Combine multiple attributes to refine results.

Available attributes:

• Font name: Creates bookmarks from specific fonts
• Font size: Creates bookmarks based on text size
• Font color: Creates bookmarks based on text color
• Left indentation: Creates bookmarks based on text position
• Text mask: Creates bookmarks based on text patterns
• Keyword list: Includes or excludes bookmarks based on a text list
• Ignore repeated headings: Creates only the first occurrence of duplicate headings
• Multi-line headings: Creates bookmarks from text spanning multiple lines
• Leading numbers: Includes or removes numbering in bookmark labels

Text mask rules:

Use text masks to include or exclude text patterns.

• . matches any single character
• ^ matches text at the start of a line
• $ matches text at the end of a line
• [ ] matches any character in the set or range
• [^ ] excludes characters in the set
• escapes special characters
• * matches multiple characters
• + requires ordered matching
• ? allows optional matching
• ( ) groups characters
• | matches either condition

To create a manual bookmark:

1. Select text on the page
2. Right-click the selection
3. Select Add Bookmark
   
4. In the Bookmarks pane, adjust the bookmark position if required

To add a bookmark manually:

1. On the Page Layout tab, in the Navigation group, click the arrow under Bookmark, and click New Bookmark
2. In the Bookmarks pane, enter a label
   

To view bookmarks:

• Click the Bookmarks tab in the left navigation pane
  

To open a PDF with the Bookmarks pane:

1. Click File > Document Properties
2. Open the Initial View tab
3. In Navigation, select Bookmarks pane and page
4. Click OK

To edit a bookmark:

1. Right-click a bookmark and select Properties
   
2. Modify the Action, Style, or Color settings

To organize bookmarks:

• Drag a bookmark to change its position
• Drag a bookmark under another to create a nested structure

To print or extract pages from bookmarks:

• Right-click a bookmark
• Select Print Pages or Extract Pages
  

Note: Auto Build Bookmarks can also be generated from Microsoft Word documents based on heading styles.