Blog Nitro

3 Les obstacles à la productivité créés par le papier

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In 2017, there’s a question you need to be asking yourself: Does paper have too much power over processes in my organization? According to 2016 AIIM paper-free research, only 25% of respondents indicated they ran a paperless environment. As a discussion that’s been popular since the 1980s, why is it taking so long for organizations to replace paper and opt for digital when the ROI is so clear?

What’s paper costing you?

Si les coûts opérationnels et environnementaux du papier dans les bureaux sont exorbitants, son impact sur la productivité des travailleurs est tout aussi considérable :

  • Document workflow inefficiencies cost employees 20% of overall productivity
  • Plus de 70 % considèrent que le papier est un obstacle permanent à l’organisation
  • Plus de 50 % constatent des incohérences dans les workflows et les collaborations
  • One in three workers use a scanner, printer, and copier 10+ times a day and receive 10+ attachments each day

Most workers are running into time-consuming, wasteful paper processes when it comes to reviewing, signing, and sharing documents. For most organizations, these are the foundations of running smooth operations both internally and on a customer-facing basis. Are you letting paper bog down processes that could be streamlined by adopting a digital document solution?

Révision

Les révisions personnelles et les modifications collaboratives sont essentielles pour effectuer les tâches quotidiennes et terminer des projets complexes, mais les processus papier restent caractérisés par leur inefficacité. En effet, 27 % des travailleurs impriment des documents PDF afin de les réviser, et 63 % d’entre eux scannent les documents imprimés pour les envoyer par e-mail. Pis encore, 92 % des travailleurs communiquent par e-mail avec leurs collaborateurs pour réviser les documents, ce qui est le meilleur moyen pour partager le mauvais fichier ou travailler sur une version obsolète du document.

This costs 11+ hours of time wasted each week creating and managing documents. Imagine if your staff could spend less time between their desks and the printer, not to mention be sure they were marking up the right version of a document? Huge wins for productivity and accuracy.

Signature

For many organizations, collecting signatures is a common frustration thanks to the typical workflow of receiving, printing, fetching, signing, scanning, attaching, and finally, emailing. This results in 6+ hours spent each week approving and signing documents. Not to mention, it takes 3+ days to collect a physical signature.

En adoptant les signatures numériques, les travailleurs n’ont plus besoin de quitter leur bureau, d’attendre une validation ou d’utiliser les supports papier. Il suffit d’ouvrir un PDF, de le signer numériquement et de le partager sur le cloud. Ainsi, votre personnel peut conclure des ventes plus rapidement, accélérer ses activités et gaspiller moins de papier.

Partage

Cluttered desks, misfiled documents, limited storage–are these problems familiar to your organization? With 91% of workers storing work-related documents on their desktop, their company server, or in paper filing cabinets, the room for error and high costs is endless. On top of that, workers spend 3.5 hours each week filing and organizing documents with an addition 5 hours spent searching for documents.

By opting for digital documents and cloud solutions, these bottlenecks would no longer be a productivity risks across departments. Sharing, collaborating, and safely storing documents are huge wins for organizations looking to streamline workflows and promote paperless initiatives.

Your Path to Paperless

What if you could regain 20% of productivity currently drained by these paper-based workflows? Think of the resources that could be delegated to achieving better business outcomes, bringing on more staff, or simply running a leaner organization. By embracing a full set of PDF editing tools, paper no longer needs to play a role in these crippled workflows. Instead, these critical daily processes can be completed digitally–making your efficiency soar.

Want to learn what your organization can achieve with the right PDF editor? Explore Nitro PDF Pro’s features.

Êtes-vous prêt à travailler plus intelligemment avec les documents ? Contactez notre équipe commerciale.

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