Switching from paper-centric workflows to digital ones always brings up questions of document security, especially when it comes to signatures.
The modern workplace is increasingly digital, and workflows are constantly evolving. The next wave of productivity is all about eSignatures—the safe, legal, and efficient solution to troublesome pen-and-paper analog processes.
El cambio de los flujos de trabajo centrados en papel a los digitales siempre plantea cuestiones de seguridad de los documentos, especialmente cuando se trata de firmas. Ya sea que esté firmando o solicitando firmas, desea saber que sus documentos están protegidos y que las firmas son auténticas y legalmente reconocidas.
Are electronic signatures secure?
In short, yes, electronic signatures are secure and legal if you’re using eSigning tools that comply with relevant legislation. Here’s what you should know:
In the United States, eSignatures are regulated by the United States Electronic Signatures Act in Global and National Commerce (ESIGN) and the Uniform Electronic Transactions Act (UETA). While these laws don’t spell out security requirements for electronic signatures, they do require intent to sign, logical signature attribution, and record retention.
In the European Union, the Electronic Identification, Authentication and Trust Services (eIDAS) Regulation defines three different types of electronic signatures – standard, advanced, and electronic – each with different degrees of security. The best eSigning solutions meet and exceed these legal standards, ensuring that your documents and signatures are secure and accepted around the globe.
3 Steps for Getting Electronic Signature (eSign) Buy-In
Step 1: Do your homework to prove ROI.
Chances are your company spends an inordinate amount of money on printing paper just to get signatures. A paperless eSigning solution will gain back countless productivity hours and boost the bottom line, too.
Ask key stakeholders some questions as you plan your buy-in pitch—or do the legwork yourself. How much does your organization spend per year on filing paper? It can cost a single organization $880 to maintain a five-drawer file cabinet per year, not to mention the $11 per year per inch of paper documents stored, according to the U.S. Department of Commerce’s National Technical Information Service (NTIS).
Another important question to ask: How secure are your company’s paper records? Ninety percent of U.S. companies report having experienced a data leak or loss of sensitive files, and 21 percent of all major breaches involve paper records. You can gain a secure and competitive edge—and save plenty of money—by providing your modern, agile workforce with a PDF productivity and eSigning solution for all.
Step 2: Be prepared for pushback.
Although eSignatures have been legally binding for nearly 20 years, be prepared to handle pushback and resistance to change because most knowledge workers assume new tech has a huge learning curve. With the right eSigning solution, however, adoption rates will be quick and ultimately create a more frictionless workplace with seamless workflows.
Remember that teams tend to have unique and evolving workflows, so assuming that a new PDF productivity and eSigning solution will never be versatile enough won’t cut it. Test drive Nitro to let your department heads see for themselves how quickly, easily, and securely they can sign PDF files with powerful encryption, certificate-based security, and custom permissions and passwords. The right eSigning partner will be an expert in change management and can help your IT teams work smarter, not harder.
Step 3: Sell them on it.
Once you’ve shown key stakeholders the numbers and addressed pain points, it’s time to enable your knowledge workers at-scale.
The right eSigning partner will have on-point messaging and communication lined up to help stakeholders understand the benefits of implementing an eSign solution, including:
- Saving time and simplifying processes
- Lowering the cost of paper-based processes
- Improving the efficiency of daily workflows
- Boosting employee productivity and worker satisfaction
- Embracing digital transformation across the office
- Decreasing the destructive environmental footprint of paper-based processes
- Rolling out immediate and trouble-free adoption
Need a secure document signing solution?
In these challenging times, businesses need secure eSignatures more than ever to stay productive while working from anywhere. Whether you’re US based, or international, Nitro Sign is compliant with both the US and the EU eSignature legislation and is here to help with a unique value.
Get started with Nitro Sign for free today. No complications, no catches, and no limits—we promise.