Nitro Blog

PDF Files: The King of Business Documents Since 1993


Learn about the capabilities of PDF files—like universal accessibility, document security and standardization—to use them as effectively as possible.

We’ve been asking around, and it seems like there’s a healthy amount of people out there who aren’t able to articulate the differences between a PDF file and other types of digital documents—for example, a Microsoft Word or Excel file. Not necessarily surprising, as we can’t imagine many individuals dedicating themselves to outlining the various features and characteristics of document file types in their spare time.

However, being that PDF is far and away the preferred document format of the business world, we’d like to shed some light on these differentiators to help users understand PDF a little bit better.

PDF is a standardized format. This means that regardless of which application or device is used to create and/or view a PDF, the document will render exactly the same for anyone that opens it up. Users can be confident that the presentation of their material will remain as intended.

Users can control and secure PDF files. With features like password protection, file encryption, and watermarks, authors can restrict document access to the appropriate users, keeping unauthorized users out.

PDF documents are truly accessible. This is a multi-faceted statement. It speaks to how easy even the most image-heavy PDF documents can be shared, as well as the use of PDF tagging to optimize files for screen readers, which ultimately enable the visually impaired to process digital information. Read more about PDF tagging and universal accessibility.

Learn more about how using PDF can improve productivity, document security, and sustainability in your organization, in this article.

If you’d like to speak with a Nitro representative about how to better utilize PDF in your business, please contact us at any time.

Future of Work

The Nitro 2022 Productivity Report

Learn how the pandemic has transformed productivity, workflows and digital initiatives, as well as the trends and technologies shaping work in 2022 and beyond.