Nitro Blog

PDF and eSigning: The Secret Weapon for Remote Employees


Remote work has accelerated due to many factors like an increase in software and technology transforming traditional workflows, like printing, signing, and scanning a contract to digital.

During these unique times, you or your company might find itself working remotely. Remote work has accelerated due to many factors like an increase in software and technology transforming traditional workflows, like printing, signing, and scanning a contract to digital.

People who work remotely once a month are 24% more likely to report feeling happier and more productive at their jobs. But what difference does this make if traditional, offline document lifecycles get in the way? 21.3% loss of productivity over document challenges; and 51% of print jobs are meant for a signature; and 81% of employees said they found themselves working on the wrong version of a file, which not only kills productivity, but it stresses your employees out. There are so many things that can be done these days to benefit those people who decide to work from home, instead of operating within an office space.

During this transitionary period, there are many benefits of working remotely:

  • increases in productivity
  • greater autonomy
  • a more flexible schedule
  • freedom from a time-intensive commute

With the new change of many companies making the change to working remotely, the transition from office to home has its share of complications. Maybe your team’s collaboration tools are incompatible with your devices. Or the time difference means you won’t receive a response until the next day. Perhaps the audio and video freeze during your conference call (well, that’s a given for every call). With remote employees scattered across the country and globe, new challenges arise for effective collaboration, communication, and technology.

While video conferencing programs and messaging platforms are powerful ways to keep employees connected, there’s another secret weapon that companies may often overlook: PDF. The most prolific document format type in the world, PDF can seamlessly improve collaboration and productivity for remote workers in five unique ways.

5 Ways to Seamlessly Improve Collaboration and Productivity for Remote Workers

Consistent PDF Formatting
Whether you’re sending a form or a graph-filled report, a PDF file preserves the document’s unique formatting and layout. Every time you send a PDF document or image, you can rest assured that your file will look the way you intended it—a fact that becomes vital when working with a variety of hardware, software, and operating systems. Since PDFs can also be easily converted to over 300 other file types, including Microsoft Word, Excel, and PowerPoint, your recipient also has the freedom to convert your document into a format that works for them.

Better Enterprise Collaboration
In a survey conducted by Nitro and Qualtrics, an overwhelming majority of knowledge workers all over the world (97%) said they see significant room to improve document processes across their organizations. When it comes to working remotely, this lack of visibility and collaboration becomes a challenge and sometimes roadblocks productivity altogether. With a document productivity tool like Nitro, you can easily collaborate whether: you’re combining feedback into a single PDF file or comparing multiple versions of a PDF file.

Around-the-Clock Connectivity while Working Remotely
Today’s modern workforce doesn’t operate on a 9-to-5 basis anymore. Remote employees, differing time zones, and sporadic schedules all intensify the need for companies to offer a way to be productive beyond the desktop. Choosing PDF software that includes a cloud component is crucial to ensuring your employees can stay connected anytime, anywhere. Nitro’s cloud-connected features enable employees to convert, combine, or edit PDFs from any web browser, as well as securely save, share, and review documents.

All Team Access at a Reduced Cost
From maintaining hardware to restocking paper and other supplies, office-related expenses can quickly accumulate for remote employees. As we are all adjusting to our new way of life, a simple, and most likely necessary way to reduce these costs while enhancing productivity is to eliminate paper-based processes like printing, scanning, and copying. When companies replace these outdated practices with digital documents and workflows, they immediately cut the hefty price tags that accompany printer maintenance, paper, ink, and other related equipment.

Enhanced Document Security
In a world where hacking and security vulnerabilities are daily news, we are constantly reminded of the important role of security in our documents—especially when sending files back and forth between remote employees. This is why it’s vital for every employee to use a VPN and secure passwords on all their documents. Also, PDF files help mitigate risks of data leakage and unauthorized sharing with features that protect your sensitive information. When communicating with remote employees over non-secure platforms like email, you can easily redact sensitive data, text, and images from your PDF files.

Try Nitro for Your Remote Reality

Equipped with Nitro, no one should ever again need to deal with a printer, paper, or even a pen.

Nitro Cloud enables anyone to make an unlimited number of eSignature requests that can be completed from any device with a mobile browser. Anyone can use the basic version of Nitro Cloud, the eSigning solution of the Nitro Productivity Suite. It’s easy to use, it’s free, and it’s forever. Start your account here.

Interested in keeping yourself or your remote employees connected through the power of PDF and eSigning? Buy the Nitro Productivity Suite now for 20% off (thru March 31st, 2020). Or, for larger teams and businesses, contact us today about a free managed trial for your team.

Future of Work

The Nitro 2022 Productivity Report

Learn how the pandemic has transformed productivity, workflows and digital initiatives, as well as the trends and technologies shaping work in 2022 and beyond.